Turramurra Public School P&C Association
Office Bearers Role Description

Executive Committee

President

The President leads P&C meetings and oversees the executive committee. They liaise with the school’s executive, the P&C Federation, and parents, taking a leadership role in identifying how the P&C can best support the school community. As the head of the executive, the President is also the employer (but not the day-to-day manager) of staff in the canteen and uniform shop. They support the canteen and band subcommittees and the uniform shop manager.

Key Responsibilities

• Chair P&C Association meetings

• Ensure the P&C Association’s objectives are met

• Participate in school decision-making processes

• Foster positive communication with the Principal and the school

• Create a welcoming environment and encourage fair participation

• Set meeting agendas

• Ensure adherence to the constitution, by-laws, rules, and procedures

• Act as the P&C Association’s spokesperson

• Be a signatory on P&C bank accounts

Vice Presidents

The P&C has two Vice President (VP) positions, responsible for assisting with identified goals, including fundraising and community-building. VPs often lead specific projects and support the President, including stepping in as chair when required.

Key Responsibilities

• Act as backup chairperson

• Support the President, Secretary, and Treasurer in their roles

• Shadow the Treasurer and Secretary to act as backup

• Oversee key operations (e.g., canteen, uniform shop, Working With Children Check)

• Be a signatory to P&C bank accounts

Special Focus Areas

• Vice-President, Fundraising & Events – Oversee and liaise with event coordinators.

• Vice-President, Sub-Committees – Oversee and liaise with subcommittees.

Secretary

The Secretary coordinates meeting agendas (with the President), manages communication with the school community, and maintains accurate records of meeting minutes and P&C correspondence.

Key Responsibilities

• Prepare meeting agendas with the President

• Notify members of meetings

• Take minutes at meetings and distribute them

• Handle and table correspondence

• Maintain the P&C Association’s records, including the constitution, policies, ABN details, and member register

Treasurer

The Treasurer manages all P&C funds and assets, ensures financial compliance, and oversees reporting and audits.

Key Responsibilities

• Manage all funds and financial records of the P&C

• Ensure financial compliance

• Maintain P&C bank accounts

• Report financial status at P&C meetings

• Be a signatory to all bank accounts

• Oversee membership renewals

• Coordinate the annual audit of accounts

• Oversee staff wages and entitlements (if applicable)

• Work with the P&C’s bookkeeper (if engaged)